Statutory Records

The Statutory Database module is designed to maintain critical statutory information and corporate records for clients under administration and provides a comprehensive database from which to coordinate and report client relationships in isolation, or as part of a complex wealth management structure. As is available throughout the Taskforce suite, entity contact records are created, assigned and managed within the application and added features such as the SQL-based report generator tool, ensure a flexibility that can accommodate all administrative functions within your organisation.

  • View client details at a glance and quickly access other information by selecting various tabs and buttons designed for ease of navigation. Use the internal Category feature as your organization decides is best (geographical allocation, risk assessment or which branch of your organization is managing the client). Use the Group feature to link Trusts and Companies by inserting a common entity such as “client”.
  • Track compliance documentation, monitor the approval process and define entity roles in complying with your organization’s “know your customer” policy.
  • View or print a client detail listing for either a single or all clients. This well formatted report contains all client statutory information and has proven effective towards reviews, client meetings or simply by attaching to the front of a file to serve as a summary sheet.
  • Maintain a database of all “entity” contacts, easily categorized for marketing and mail merge purposes. Link to MS Word to open documents as letter templates, faxes, memos or similar documents in the format your organization designs.
  • From the client setup/edit form it is possible to view Bank Account information, Company (or Trust) Details, Documents held, Officers, Share Register and Register of Charges. The system will also produce Annual Returns for companies incorporated in Jersey, Guernsey and the Cayman Islands.
  • Track compliance documentation, monitor the approval process and define entity roles in complying with your organization’s “know your customer” policy.
  • Maintain an electronic Share Register and view multiple classes, shareholders and individual transactions. Use the bulk transfer facility to transfer shares between Shareholders for every account in which they have a holding (for example, when a nominee shareholder is replaced).
  • Manage internal and external client officers via a number of reporting and control options. Officer registers and bulk replacement options allow for information to be maintained efficiently within an environment where more time is focused on managing relationships.
  • The Report Generator is accessible from all modules and provides our clients with the facility to easily produce reports or multi-application data files based on information maintained throughout the Wealth Management System. For example, compile a marketing list of entities by category in order to export to MS Word as a data source for Mail Merge.