The Bookkeeping module represents a full multi-currency/multi-entity/multi-fund double entry accounting application that fully integrates with the Taskforce Wealth Management System, providing for a highly robust client and corporate accounting solution. With a design based on experience gained across a number of jurisdictions, features such as securities processing, cash pooling and integration with other 3rd party applications are but a number of features developed to ensure a productive processing environment.
- Ledger codes (and securities codes) are self-defined and can be alpha or numeric or a mixture of both
- Ability to create templates for differing types of companies or trusts
- Maintain a separate dataset for Office Bookkeeping, linked through to the Time Recording module for debtors management
- Set up ledger pages using the Accounts Masterfiles that constitute your chart of accounts. Define the currency of the ledger and whether it is to contain sub-accounts. Ledgers can be closed but never deleted when transactions exist underneath. Copy pages from one client to another to assist when opening new clients.
- The Journal Entry form is easy to use and the results are clearly shown prior to posting. A selection of useful options are available including the ability to post reversing journals if passing accruals or prepayments, or saving the journal state to view at a later time.
- Clearly view the account totals, in the base and reporting currencies, at any date, past present or future. The system does not store balances as it always recalculates totals, thereby providing a totally up-to-date and accurate result. The Trial Balance screen shows different account types in contrasting colours so they can be easily identified. For information on an account, simply drill down for the full ledger details.
- View the ledger transactions over a changeable date range. Drill down for information on the transaction. Print the ledgers in various formats, one of which being a cash statement in a format ready for presentation to the client. Transactions from a closed accounting period (not shown here) are easily identifiable by showing in green colour.
- Use the reconciliation feature to reconcile transactions against bank or broker statements. When the account balances and the reconciliation is posted, the system will print a summary report detailing those items not reconciled, which can be stored on the file for reference at a later date.
- Securities holdings can be viewed together. Drill down for further details to view the actual investment control account. It is possible to enter stock prices, manually or by automatic feed, thereby providing the option of a true valuation.
- In addition to the securities listing, the system will print an Investment Schedule, between selected dates, with the option to show or hide the transaction history, or income details, from the report. The Investment Schedule can be printed or exported into MS Excel, making life easier to e- mail the report to accountants, or similar.